Autonomous AI Agents for Procure-to-Pay
of OpEx
From requisition to payment
Throughput with same team
Autonomous AI Agents for Procure-to-Pay
of OpEx
From requisition to payment
Throughput with same team
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What Is Agentic Procure-to-Pay Automation?
P2P touches every dollar your organization commits to spend, yet the process remains fundamentally manual. Your tools automated fragments. Your staff still reconciles the gaps: validating requisitions, chasing approvals, resolving mismatches, running compliance checks in periodic batches. Every handoff is a place where errors, delays, and compliance exposure enter the system.
Otera replaces that patchwork entirely. Governed AI agents execute the full P2P lifecycle autonomously, from requisition to supplier payment, under continuous governance. Your team sets policy and handles exceptions. Everything else runs without intervention.
Meet Otera’s AI Agents for Procure-to-Pay Automation
Our AI agents are built for enterprise procurement and finance operations and deployed with explainability, governance, and security at their core.
The impact
Every dollar your organization commits to spend enters through requisition intake. When requisitions arrive incomplete, misrouted, or approved outside policy, the damage is structural: POs issued against wrong terms, invoices that cannot be matched, audit findings that take months to remediate across entities. This agent governs the entry point so that everything downstream operates on validated, policy-compliant data.
How it works
- Extracts requisition fields from any format, including free-text emails referencing outdated budget codes, renegotiated contracts, or approval hierarchies not yet reflected in ERP
- Validates budget availability and multi-level approval hierarchies in real time, catching delegation-of-authority violations before they create compliance exposure
- Converts approved requisitions into purchase orders with full linkage to source requests, budget allocations, and approval decisions
Why it matters
Ungoverned intake is the single most expensive point of failure in P2P. Fix the entry point, and every downstream process becomes reliable.
The impact
Every PO that goes out wrong triggers a chain reaction: suppliers deliver against incorrect terms, invoices cannot be matched, disputes open across entities, and analyst capacity is consumed by resolution instead of strategic sourcing. At enterprise scale, PO inaccuracy is the root cause of the matching exceptions that keep AP teams permanently reactive. This agent eliminates that failure at the point of commitment.
How it works
- Validates pricing against contracted rates and volume commitments, including scenarios where frame agreements were recently amended but ERP still reflects prior terms
- Generates split POs across suppliers or entities based on fulfillment rules, each routed under the correct policy set
- Monitors supplier acknowledgments and flags late confirmations, partial acceptances, or term modifications before the order progresses
Why it matters
PO accuracy is the foundation of P2P. When every order is contract-aligned and enforceable at the source, matching, payment, and supplier relationships all operate on solid ground.
The impact
Invoice matching is where P2P economics are won or lost. When matching logic varies by analyst, region, or month-end pressure, two things happen simultaneously: trivial variances flood exception queues with noise, while genuine discrepancies slip through as overpayments, duplicates, or audit findings. Across hundreds of thousands of invoices per year, this inconsistency erodes margins silently. This agent enforces identical logic on every transaction.
How it works
- Matches at line-item level with deterministic consistency, including consolidated invoices spanning multiple POs, delivery dates, currencies, and tax recalculations within a single document
- Applies configurable tolerance thresholds by supplier, commodity, entity, and currency
- Distinguishes genuine exceptions from tolerable variances, so queues contain only cases requiring human judgment
Why it matters
Predictable matching means predictable payments. Exception queues shrink to genuine issues, payment cycles become reliable, and the structural rework keeping AP teams reactive disappears.
The impact
A sanctions hit or fraudulent bank account change discovered after payment is scheduled is not an operational delay. It is a compliance event that carries direct financial penalties and reputational exposure exceeding the payment itself. When validation runs in periodic batches, the gap between screening and payment release is where these failures hide. This agent closes that gap entirely.
How it works
- Screens suppliers against AML, PEP, and global sanctions datasets in real time, with jurisdiction-specific rules and risk-tiered review thresholds
- Detects post-onboarding changes in banking credentials, account ownership, or beneficial ownership structure that could indicate fraud or new sanctions exposure
- Blocks payment release until every compliance checkpoint passes, with full audit documentation of every screening decision
Why it matters
In regulated, multi-jurisdictional operations, a single compliance failure can cost more than the entire payment run. This agent ensures every payment released has cleared a governed screening process before a dollar leaves the account.
The impact
P2P fails most often in the gaps between steps: the requisition approved but never converted to a PO, the invoice matched but stalled in a payment queue, the supplier whose compliance expired between screening and payment release. No individual agent solves that. This agent orchestrates the full lifecycle under one governed flow, ensuring that a lapse at any step halts downstream progression before it becomes a payment error or audit finding.
How it works
- Ensures downstream agents inherit upstream context and decisions without manual re-entry or system-to-system reconciliation
- Freezes payments mid-cycle when a supplier’s compliance status expires, triggers re-screening, and reroutes through the correct approval path without losing the audit trail
- Tracks cycle time, exception aging, and SLA adherence across the entire pipeline with configurable escalation rules
Why it matters
When P2P runs under unified orchestration, the inter-step failures that define fragmented operations are eliminated structurally. Finance and procurement leadership get one trusted view across every entity.
Autonomous Agents for Procure to Pay
Adaptable Across All Procure-to-Pay Types
Requisition Management
Governed approval paths across every entity, format, and org structure.
Purchase Order Creation
Compliant POs generated against live contract terms, no manual handoffs.
Invoice Matching
Line-level reconciliation with consistent tolerance logic across every entity.
Supplier Validation
Sanctions, ownership, and credential checks at point of payment, not periodically.
Payment Processing
Accurate execution across currencies and entities, with governed holds on failed checks.
Velocity for Your Automation Team, Governance for Your P2P Team
For Your Automation Team: High velocity, reusable building blocks
A single governed platform where guardrails are defined once and applied everywhere.
Before Otera
- One-off logic rebuilt per workflow
- Multi-month cycles, brittle integrations
- Manual requisition and PO creation
- Matching logic hard-coded per supplier
With Otera
- Guardrails set once, enforced everywhere
- Reusable components, predictable delivery cycles
- End-to-end autonomous requisition-to-PO processing
- Configurable matching deployed across entities
Time to production
Reusable components
For Your P2P Team: Governed, consistent procure-to-pay execution
A unified procurement and payment workflow that delivers predictable cycle times and enforces governance.
Before Otera
- Inconsistent governance across tools and regions
- Audit trails reconstructed after the fact
- Supplier compliance checked in periodic batches
- Routine processing consumes most analyst capacity
With Otera
- Consistent compliance on every transaction
- Full audit trail built into every decision
- Supplier screening at point of payment
- Analysts focused on strategic procurement
Compliance gaps
Cycle time
Effort reduction
Get Unlimited Capacity at Lightspeed at a fraction of current OpEx
Run procure-to-pay as an autonomous process while preserving transparency, governance, and human oversight.
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Predictable payments, stronger suppliers (P2P)
On-time accuracy protects discounts and relationships.
Faster supplier and category onboarding
Qualification to first PO in days.
Working capital under treasury control
Same-day cycles unlock precise cash deployment.
Near-zero manual intervention
Analysts redirected to strategic sourcing work.
Volume at near-zero marginal team cost
Scale without proportional headcount increases.
Consistent cycle times, every entity
No month-end compression or regional variation.
The Autonomous movement has already begun
The world’s most regulated industries already use Otera for proven 90%+ end-to-end automation on mission-critical operations:
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100+ Prebuilt Agents for Procure-to-Pay
Deploy instantly across requisition, PO, validation, and payment workflows.
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Requisition agent
Validates any-format requisitions against policy before progression.
Invoice agent
Structures complex multi-PO, multi-currency invoice data.
Supplier risk agent
Real-time sanctions and ownership screening, continuously.
PO agent
Contract-aligned POs with entity-specific policy enforcement.
Matching agent
Deterministic two- and three-way line-level matching.
Payment readiness agent
Blocks payment until every compliance check passes.
Connect your existing infrastructure
Pioneering secure Agentic Automation
Trusted by leading Fortune 500 companies, Otera delivers best-in-class cyber security, data privacy and user trust with extensive encryption and infrastructure protection.
